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Becoming a Word Master with Microsoft Word Shortcuts

Microsoft Word is the most used Office application all over the world. It is one package containing all kinds of features, most of which remain unexplored to the common user. From typing a report to writing short stories, essays, or whatever you plan work on, MS Word remains the best tool to finish the job. Microsoft Word may be the most consistently used productivity tool in today's office setting. This familiar workhorse helps us with our daily emails, reports, proposals, and just about every other document important to daily business operations. Needless to say, the application has boundless capacity, with its users unfamiliar to most of it. To help you with some lesser known facts, we are presenting you with a complete list of Microsoft Word shortcuts for escalating your work speed on MS Word. The following are some shortcut tools, that you might have been missing out on:

 

Command

Scheduled Execution

Ctrl+0

Toggle 6pts of spacing before a paragraph

Ctrl+A

Select all

Ctrl+B

Bold

Ctrl+C

Copy

Ctrl+D

Open font preferences window

Ctrl+E

Center align

Ctrl+F

Find

Ctrl+I

Italicize

Ctrl+J

Justify

Ctrl+K

Insert hyperlink

Ctrl+L

Left align

Ctrl+M

Para Indent

Ctrl+N

Open new document

Ctrl+O

Open the dialog box or page for selecting a file to open

Ctrl+P

Print

Ctrl+R

Right align

Ctrl+S

Save

Ctrl+T

Hanging indent

Ctrl+U

Underline

Ctrl+V

Paste

Ctrl+W

Close current document

Ctrl+X

Cut

Ctrl+Y

Redo

Ctrl+Z

Undo

Ctrl+Shift+L

Create bullet point

Ctrl+Shift+F

Font change

Ctrl+]

Increase selected font +1pts

Ctrl+[

Decrease selected font -1pts

Ctrl+/+c

Insert a cent sign (¢)

Ctrl+Shift+*

View/hide non-printing characters

Ctrl+

Move one word to the left

Ctrl+

Move one word to the right

Ctrl+

Move to the beginning of the line or paragraph

Ctrl+

Move to the end of the paragraph

Ctrl+Del

Delete word to right of cursor

Ctrl+Backspace

Delete word to left of cursor

Ctrl+End

Move the cursor to the end of the document

Ctrl+Home

Move the cursor to the beginning of the document

Ctrl+Spacebar

Reset highlighted text to the default font

Ctrl+1

Single-space lines

Ctrl+2

Double-space lines

Ctrl+5

1.5-line spacing

Ctrl+Alt+1

Change text to heading 1

Ctrl+Alt+2

Change text to heading 2

Ctrl+Alt+3

Change text to heading 3

Alt+Ctrl+F2

Open new document

Ctrl+F1

Open task pane

Ctrl+F2

Display print preview

Ctrl+Shift+>

Increase the selected text size by one font size

Ctrl+Shift+<

Decrease the selected text size by one font size

Ctrl+Shift+F6

Switch to another open Microsoft Word document

Ctrl+Shift+F12

Print the document

F1

Help

F4

Repeat the last action performed (Word 2000+)

F5

Open the Find, Replace, and Go To window in Microsoft Word

F7

Perform spellcheck and grammar check on selected text or document

F12

Save As

Shift+F3

Change the text in Microsoft Word from uppercase to lowercase or a capital letter at the beginning of every word

Shift+F7

Run a Thesaurus check on the selected word

Shift+F12

Save open document

Shift+Enter

Create a soft break instead of a new paragraph.

Shift+Insert

Paste

Shift+Alt+D

Insert the current date

Shift+Alt+T

Insert the current time

 

Along with keyboard shortcuts, there are also a few mouse shortcuts that come in handy while working on MS Word. These are listed below for your understanding:

Mouse shortcuts

Scheduled Execution

Click, hold, and drag

Selects text from where you click and hold to the point you drag and let go

Double-click

If double-clicking a word, selects the complete word

Double-click

Double-clicking on the left, center, or right of a blank line makes the alignment of the text left, center, or right aligned

Double-click

Double-clicking anywhere after text on a line will set a tab stop

Triple-click

Selects the line or paragraph of the text that the mouse triple-clicked on

Ctrl+Mouse wheel

Zooms in and out of document

 

These shortcuts may seem difficult at first, but learning and practicing them will save you a lot of time. To learn more about MS Word and its applications, you can also refer to our Business Productivity Webinars on MS Word Power Shortcuts and Tips- Part I and Part II. To master MS Word for personal and professional increases in productivity, see the complete list of NetCom Learning’s MS Word Courses and industry-recognized Certifications.